Payment Terms & Schedules in Proposaly

1. Introduction

What This Article Covers

In this article, we’ll explain how to set up and manage payment terms and schedules in Proposaly. You’ll learn how to configure single payments, milestone payments, and installment plans, as well as set due amounts and apply suggested tip percentages.

Who This Is For

This guide is for business owners, freelancers, and finance managers who need to structure payments effectively for their proposals.

Why It’s Useful

Setting clear payment terms helps ensure timely payments, improves cash flow, and provides transparency for both parties involved in a proposal.

Table of Contents

• The Price Quote
• Single Payments
• Milestone Payments
• Installment Plans
• Setting Due Amounts
• Suggested Tip Percentages

2. Using the Price Quote Section

Before setting up payment terms, it's essential to define your Price Quote:

• Go to the Price Quote section in your proposal.

• Click + Item to add line items individually, import in bulk, or use Generate with AI.

• Each item can include unit type, quantity, and unit price.

• The system calculates the subtotal, applies discounts and tax (if configured), and displays the Total Job Price.

• This total can then be used to define your payment schedule.

Using Price Quotes helps ensure consistency and transparency between project scope and payment.

Single Payments

A single payment requires the client to pay the full amount upfront or by a specific due date.

How to Set Up a Single Payment:

1. Open the proposal in Proposaly.
2. Navigate to the Payments section.
3. Select Single Payment as the payment type.
4. Enter the total due amount and set a due date.
5. Save the changes and send the proposal.

Milestone Payments

Milestone payments allow clients to pay in stages as specific project goals are met.

How to Configure Milestone Payments:

1. Open the proposal and go to the Payments section.
2. Select Milestone Payments.
3. Define key project milestones (e.g., project initiation, mid-project review, final delivery).
4. Assign due amounts and deadlines for each milestone.
5. Save and share the payment schedule with the client.

Installment Plans

Installments break the total payment into fixed recurring payments over time.

Steps to Create an Installment Plan:

1. In the Payments section, choose Installment Plan.
2. Specify the number of installments (e.g., 3, 6, 12 months).
3. Set the amount due for each installment and the payment frequency (weekly, monthly, quarterly).
4. Review and save the schedule.

3. Setting Due Amounts

You can set fixed or percentage-based due amounts based on project requirements.

How to Adjust Due Amounts:

• Enter a fixed amount in the payment section.
• OR select a percentage-based due amount (e.g., 50% upfront, 25% mid-project, 25% upon completion).
• Confirm and save the changes.

4. Suggested Tip Percentages

Clients may have the option to leave a tip when paying.

Setting Suggested Tips:

1. Navigate to Payment Settings.
2. Enable Suggested Tip Percentage.
3. Choose a percentage (e.g., 10%, 13%, 15%, 20%).
4. Save settings.

5. Additional Resources:

• How to Use Automation Rules in Proposaly.io
• How to Use the Insights Dashboard in Proposaly.io

6. Conclusion

By configuring payment terms and schedules in Proposaly, you can ensure a smoother payment process for your projects. Whether using single payments, milestone payments, or installment plans, these options provide flexibility and security for both businesses and clients.

For further assistance, visit our Help Center or contact support.